Executive Assistant

Job Description

Company Introduction

Our client is a leading company in the hospitality, development and construction sectors.

Job Responsibilities and Duties

• Oversee and manage the Director’s schedule, encompassing appointments, meetings, and travel arrangements;
• Prepare and refine correspondence, reports, presentations, and other documents;
• Conduct research and gather data for meetings, projects, and presentations;
• Act as the primary liaison between the Director and internal/external stakeholders;
• Coordinate and facilitate meetings by preparing agendas, taking minutes, and following up on action items;
• Manage incoming calls, emails, and other communications on behalf of the Director;
• Organize and maintain files, records, and documentation;
• Assist in preparing contracts, proposals, and other formal documents;
• Ensure the confidentiality and security of sensitive information;
• Perform general office duties, such as ordering supplies, managing office equipment, and overseeing office operations;
• Manage personal tasks and errands for the Director, including scheduling personal appointments, coordinating family events, and handling household management;
• Arrange personal travel and accommodations;
• Assist with personal financial management, including tracking expenses and managing budgets;
• Handle special projects and tasks assigned by the Director, both professional and personal.

Experience

• Hold a Bachelor’s degree in Business Administration, Management, or a related field is preferred;
• Demonstrated experience as an executive assistant, personal assistant, or in a similar administrative role;
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook);
• Experience in the construction and development industry will be considered a plus.

Personal Skills

• Exceptional organizational and time-management skills;
• Strong written and verbal communication abilities;
• Ability to maintain discretion and confidentiality;
• Proactive and capable of working independently with minimal supervision;
• Strong problem-solving skills and attention to detail.