Office Manager

Job Description

Company Introduction

Our client is an international air services company.

Location

The candidate will be based in one of the following locations: Bratislava, Greece, Italy, or Poland. The specific location will be determined in line with the company’s operational needs.

Job Responsibilities and Duties

• Handle incoming phone calls and addressing inquiries in a timely manner;
• Manage the purchase and inventory of office supplies;
• Supervise office staff to ensure high levels of productivity and efficiency;
• Prepare presentations and produce management-level reports as required;
• Oversee daily office operations to ensure smooth functioning;
• Provide exceptional service to customers, ensuring their needs are met;
• Perform in-house accounting tasks and collaborate with external accountants as needed;
• Handle in-house HR functions and working with outsourced HR services;
• Schedule appointments and meetings, while managing staff calendars;
• Mentor, train, and delegate tasks to office staff to optimize performance;
• Coordinate domestic and international travel arrangements, including flights, hotels, and car rentals;
• Purchase office supplies and equipment, and maintain adequate stock levels;
• Draft reports, correspondence, and new contracts;
• Create presentations and other management reports;
• Addressing ad-hoc tasks and requirements as directed by the company.

Experience

• At least 2 years of previous experience in office administration;
• Hold a Bachelor's degree;
• Strong command of English is essential; proficiency in Spanish or another European language is a plus;
• Strong knowledge of Microsoft Office applications, including Word and Excel.

Personal Skills

• Excellent time management and stress management skills;
• Possess strong leadership skills.