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Corporate Services Administrator

  • Full Time
  • Malta
  • €18000 - €21000
  • Corporate Services, Legal
  • Apply By: June 30, 2023

JOB ID: 41170

Required Skills
Accuracy Attention to Detail Clerical Client Relations Communication Compliance Correspondence Customer Service English Microsoft Office Suite Organisational and Time Management Teamwork Written and Oral English Communication
Job Description

Job Description

Company Introduction

Our client is a leading boutique law firm.

Job Responsibilities and Duties

  • Handle the general administration and maintenance of filing systems;
  • Organise cheques and credit card top-ups; 
  • Prepare and Dispatch Company Packs; 
  • Prepare payment instructions; 
  • Organise certifications / apostilles; 
  • Scan, organise and file client documentation; 
  • Update client database, spreadsheets, and client folders; 
  • Organise mail and couriers; 
  • Handle submissions of documentation to authorities; 
  • Prepare spreadsheets and update lists for any ongoing projects; 
  • Extracting of data/lists required for team members or other colleagues;  
  • Take ownership of Annual Returns & BO forms processes; 
  • Draft company documents and registry forms for basic corporate processes; 
  • Handle internal calls; 
  • Liaising with Internal Departments to support CSOs with clients requests; 
  • Assisting CSOs with liaising with external collaborators such as Directors, Accountants, Auditors; 
  • Scheduling client meetings for CSOs; 
  • Providing support to the CSOs/Senior Management with administrative tasks as required. 


  • Fluent in written and spoken English;
  • Proficient in the Microsoft Office Suite;
  • Experience in a Compliance and/or Corporate Services environment will be considered an asset but training will be provided. 

Personal Skills

  • Ability to exercise sound judgment and to observe the highest degree of confidentiality in the handling of information;
  • A team player;
  • Highly organised and motivated; 
  •  Ability to work independently and to ensure commitment across the various lines of business.