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Jobs in Malta

Who you are tomorrow begins
with what you do today.

Executive Assistant

  • Full Time
  • Malta
  • DOE
  • Administrative, Business Administration, Construction
  • Apply By: June 16, 2025

JOB ID: 50357

Required Skills
Administration Attention to Detail Business Administration Communication Coordination Documentation Filing Maintaining Office Records Microsoft Office Office Administration Organisational Personal Assistant (PA) Planning and Scheduling Presentation Problem Solving Report Writing Scheduling
Job Description

Job Description

 

Company Introduction

Our client is a leading company in the hospitality, development and construction sectors.

Job Responsibilities and Duties

  • Oversee and manage the Director’s schedule, encompassing appointments, meetings, and travel arrangements;
  • Prepare and refine correspondence, reports, presentations, and other documents;
  • Conduct research and gather data for meetings, projects, and presentations;
  • Act as the primary liaison between the Director and internal/external stakeholders;
  • Coordinate and facilitate meetings by preparing agendas, taking minutes, and following up on action items;
  • Manage incoming calls, emails, and other communications on behalf of the Director;
  • Organize and maintain files, records, and documentation;
  • Assist in preparing contracts, proposals, and other formal documents;
  • Ensure the confidentiality and security of sensitive information;
  • Perform general office duties, such as ordering supplies, managing office equipment, and overseeing office operations;
  • Manage personal tasks and errands for the Director, including scheduling personal appointments, coordinating family events, and handling household management;
  • Arrange personal travel and accommodations;
  • Assist with personal financial management, including tracking expenses and managing budgets;
  • Handle special projects and tasks assigned by the Director, both professional and personal.

Experience

  • Hold a Bachelor’s degree in Business Administration, Management, or a related field is preferred;
  • Demonstrated experience as an executive assistant, personal assistant, or in a similar administrative role;
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook);
  • Experience in the construction and development industry will be considered a plus.

Personal Skills

  • Exceptional organizational and time-management skills;
  • Strong written and verbal communication abilities;
  • Ability to maintain discretion and confidentiality;
  • Proactive and capable of working independently with minimal supervision;
  • Strong problem-solving skills and attention to detail.