Office Administrator

Job Description

Job Description

Company Introduction

Our client is a leader in finance, corporate, and audit assurance services.

Job Responsibilities and Duties

• Ensure processes are managed effectively while providing effective and efficient support to the partners and the team;
• General administrative duties like answering phone calls, emails and greeting clients and visitors;
• Liaising with clients in relation to corporate duties such as preparation and submission of certain Malta Business Registry forms;
• Maintaining client data within the firm’s primary database system;
• Assisting with client onboarding documentation;
• Ensure filing systems are adequately maintained (both hardcopy and softcopy);
• Assist with planning company events, staff training and general tasks to support the team;
• Managing office supplies and similar duties;
• Supports with general duties such as printing of audit files and prepares client documents;
• Sending sales invoices and chasing payments from clients.

Experience

• Holding an Advanced Diploma in Business Administration;
• At least 2 years' administrative experience in a finance sector;
• Having knowledge or an Advanced level of Accounts qualification would be considered an asset.

Personal Skill

• Excellent writing, communication, interpersonal, and problem-solving skills required;
• Highly organised, able to prioritise and multitask depending on the exigencies;
• Proficiency in Microsoft Office applications;
• Have a ‘can-do’ attitude and willing to learn;
• Ability to multi-task and to work well in a high-profile environment.