Who you are tomorrow begins
with what you do today.

Office Administrator

  • Full Time
  • Malta
  • €18000 - €21000
  • Administrative, Customer Care
  • Apply By: April 18, 2022

JOB ID: 32760

Required Skills
Attention to Detail English Health and Safety Invoicing Maltese Microsoft Office Reporting Training Written and Oral English Communication
Job Description

Job Description

Company Introduction

Our client is a well-established organisation in the industrial goods and services industry.

Job Description and Duties

  • Reporting to the After Sales Manager;
  • Issuing renewal invoices of maintenance agreements and SIM cards;
  • Quoting new agreements and provide general information as requested;
  • Inputting new customers accounts and amending any changes in administrators;
  • Identify and escalate issues where necessary to the Administrative Support Supervisor;
  • Provide product and service information to customers;
  • Issuing renewal invoices of maintenance agreements / sim cards every month;
  • Quoting new agreements;
  • Amend any changes in administrators / separating accounts;
  • Day to day emails and correspondence with client’s queries;
  • Generating reports of free maintenance termination and renewals every month, checking accounts in sage and that servicing is being done; Issuing credit notes when authorised;
  • Closing and invoicing all repair/mechanical jobs and send them via email along with the respective job sheets to the condominium administrators;
  • Apply appropriately mannered communication skills with clients, colleagues, and superiors;
  • Build positive relationships with customers, always apply excellent customer care, and oversee the preservation of both the clients’ and company’s property and equipment;
  • Be aware of any health and safety issues; also understand appropriately ergonomic techniques;
  • Attend any training provided by the Company and sit for the respective assessments accordingly;
  • Maintain customer’s trust relationship by keeping service information confidential;
  • Follow all company’s filed procedures and protocols;
  • Any other duties as may be necessary from time to time.


  • A minimum of 1 year experience in a similar role within a customer oriented industry preferably in after sales services.

Personal Skills

  • Excellent written and oral proficiency in English and preferably also Maltese;
  • A valid Maltese driving license;
  • Strong proficiency with the Internet, Microsoft Office, and electronic devices;
  • Conducts a professional behaviour with a positive ‘Can Do’ attitude;
  • Organised, works independently and able to prioritise his/her workload;
  • Strong customer services practices and skills;
  • Punctual and dependable;
  • A clear communicator and an active listener.