Who you are tomorrow begins
with what you do today.

Office Assistant / Receptionist

  • Malta
  • €16000 - €18000
  • Administrative, Secretarial
  • Apply By: September 23, 2022

JOB ID: 36980

Required Skills
AML Attention to Detail Compliance Coordination CPEC Meeting Planning Planning and Scheduling Reporting
Job Description

Job Description

Company Introduction

Our client is a leading organisation in corporate services, trustees and fiduciaries.

Job Responsibilities and Duties

  • Maintaining security and telecommunications system by following procedures, liaising with IT Service Desk, maintaining logs of laptop and equipment allocations and liaising with suppliers when required;
  • Assisting with travel, accommodation and taxi reservations, and consolidated the relevant incoming invoice;
  • Assisting, as required, internal departments with clerical duties, such as filing and minute taking;
  • Assisting in maintaining the filing rooms and archives in order, including off-site archives;
  • Acting as back-up to main reception, also by greeting clients in person or on the telephone, and directing them appropriately, making arranging for refreshments when necessary, and notifying company personnel of visitor arrival;
  • Answering, filtering and referring inquiries as applicable;
  • Maintaining safe and clean reception areas and boardrooms by complying with procedures, rules, and regulations;
  • Sorting and distributing incoming mail then processing outgoing mail and couriers;
  • Keep informed of developments in local legislations and regulations vis-à-vis compliance, including but not limited to the Prevention of Money Laundering Act, including subsidiary legislation, and the Implementing Procedure;
  • Comply with all local regulatory and AML/CFT requirements and keep informed of and comply with all Vistra policies and procedures;
  • Comply with all policies relevant to the role and provide the mandatory Group Annual Assurance;
  • Report suspicious transactions to the Money Laundering Reporting Officer;
  • Perform mandatory Group training that may be required from time to time;
  • Uphold company values by promoting a culture of professionalism, teamwork, and equality.


  • At least 1 years relevant experience in a dynamic organisation;
  • Have at least Secondary level education.

Personal Skills

  • Hands-on and with attention to detail. Also a positive attitude towards solving problems;
  • Strong communication and persuasion skills;
  • Naturally collaborative and a team player;
  • Ability to think outside the box;
  • Culturally sensitive and experienced in dealing with multiple nationalities, business cultures;
  • Ability to deal with change and to take initiative.