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Personal Assistant

  • Full Time
  • Malta
  • DOE
  • Administrative
  • Apply By: August 16, 2023

JOB ID: 42111

Required Skills
Maltese Microsoft Office Organisational and Time Management Organizational Personal Assistant (PA) Planning Teamwork Written and Oral English Communication
Job Description

Job Description


Company Introduction

Our client is a leading player in the security sector.

Job Responsibilities and Duties

  • Maintain the co-ordination of the Chairman’s office;
  • Provide secretarial support including organizing and preparing meeting agenda, taking minutes, handling correspondences, drafting emails and maintaining the filing system;
  • Organize and manage Chairman’s calendar and appointments;
  • Arrange and coordinate internal and external business meetings and social events;
  • Handling and screening incoming calls;
  • Sorting and distributing incoming mail;
  • Organise overseas travel for the Chairman and other Senior members of staff;
  • Assist in Chairman’s corporate, business and investment related activities, tasks and projects which include record keeping, liaison, coordination, scheduling, monitoring projects, research and analysis;
  • Arrange applications for travel VISAS;
  • Support the Chairman on a day to day basis.


  • Ideally possess a tertiary level of education and/ or 4 years’ relevant experience in a similar role in a sizable company;
  • Have excellent command of spoken and written English and Maltese;
  • Have excellent knowledge of MS Office (Word, Excel and PowerPoint);

Personal Skills

  • Have good planning, strong interpersonal and communication skills;
  • Ability to work under pressure and be able to prioritize and handle multiple tasks;
  • Have highly organizational skills.