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Jobs in Malta

Who you are tomorrow begins
with what you do today.

Corporate Archivist

  • Full Time
  • Malta
  • DOE
  • Administrative
  • Apply By: August 16, 2023

JOB ID: 42566

Required Skills
Administration Answering Telephones Archiving Corporate Services Documentation Microsoft Office Office 365 Supervising Support
Job Description

Job Description

Company Introduction

Our client is a leading organisation in accounting, audit, tax and financial planning services.

Job Responsibilities and Duties

  • Administer the digitalisation process;
  • Identify documents to be scanned and filed digitally following established procedures;
  • Assist in the daily upkeep of the company's active and inactive archives;
  • Monitor the access of the company's archives and record transactions following an established method;
  • Ensure that the discarding of documents follows established checks and processes;
  • Be familiarised with the company's corporate archiving policy, digital tools and procedures;
  • Maintain confidentiality;
  • Provide front desk support;
  • Greet and attend all visitor’s needs;
  • Be the first point of reference for clients or guests walk-ins or telephone calls;
  • Handle incoming/outgoing correspondence;
  • Offer hospitality services to guests during meeting within the office building;
  • Supervise cleaners;
  • Be available during working hours if the Front Office Assistant requires a replacement due to different motives;
  • Ensure that the boardrooms and meeting rooms are kept clean and tidy.

Experience

  • Have proven working knowledge on Microsoft Office applications;
  • Knowledge of Office 365 will be considered an asset;
  • Have Ordinary Level passes in core subjects;
  • Additional qualifications will be considered an asset.

Personal Skill

  • Have a desire to build a career within a professional services firm, including the possibility of learning new skills in due course;
  • Have organizational skills.