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Who you are tomorrow begins
with what you do today.

Front Office Administrator (Maltese Speaking)

  • Full Time
  • Malta
  • DOE
  • Customer Care, Secretarial
  • Apply By: August 1, 2022

JOB ID: 34785

Required Skills
Attention to Detail English Health and Safety Maltese Reporting Written and Oral English Communication
Job Description

Job Description

Company Introduction

Our client is a leading company in the hospitality, development and construction sectors.

Job Responsibilities and Duties

  • Provide friendly and efficient service to customers;
  • Responsible for the upkeep of the office, the Housekeeping function, the maintenance, and security of the building;
  • Greeting, welcoming, and directing visitors appropriately;
  • Notifies company personnel of visitor arrival;
  • Operates security and telecommunications system;
  • Assists visitors by answering or referring inquiries in line with standard telephone procedures;
  • Directs visitors by maintaining employee and department directories;
  • Ensures adherence with security measures by advising on company procedures, monitor visitor logbook, and informing visitors on signing protocols;
  • Directs visitors using the car park;
  • Keeps a safe and clean reception area by complying with Health and Safety protocols, rules, and regulations;
  • Take environmentally friendly initiatives;
  • Supports continuity among work teams by documenting and communicating actions, irregularities, and continuing needs;
  • Manages meeting rooms availability, upkeep, housekeeping requirements and preparation of refreshments;
  • Contributes to team effort by accomplishing related results as needed;
  • Comply with Company Grooming Standards;
  • Actively participate in training and development programs and maximize opportunities for self-development;
  • Demonstrate understanding and awareness of all policies and procedures relating to Health, Hygiene and Fire Safety;
  • Perform any other duties as may be assigned from time to time by the company. 

Experience

  • At least 1 years of experience in a similar role.

Personal Skills

  • Excellent written and verbal communication skills in English and Maltese;
  • Proficiency in using Microsoft Office software.
  • Excellent customer service skills together with a can-do attitude;
  • Ability to multitask, prioritize and work under pressure;
  • Problem-solving skills;
  • Attention to detail.