Who you are tomorrow begins
with what you do today.

HR and Payroll Assistant

  • Malta
  • €14000 - €17000
  • Accounting, Human Resources
  • Apply By: December 2, 2022

JOB ID: 38994

Required Skills
Attention to Detail Communication Computer Correspondence Employee Relations English Good Phone Manner Human Resources Maltese Payroll Teamwork Written and Oral English Communication
Job Description

Job Description


Company Introduction

Our client is a leading

Job Responsibilities and Duties

  • Assist with the employee engagement, registration, and termination processes;
  • Supporting HR and payroll-related queries;
  • Archive terminated employees by scanning relevant documents and filing electronically;
  • Maintain employee confidence and protect payroll operations by keeping information confidential;
  • Collect data and assist with the computing of employee payroll within the established deadlines;
  • Chase employees to apply for social security and tax numbers;
  • Process maternity fund claims;
  • Update internal databases such as employees’ data (such as benefits eligibility, insurance coverage, changes in role/department, salaries, promotions etc), sick or maternity leave, annual leave, etc;
  • Keep educated and informed on the latest employment law of Malta;
  • Have a good understanding of Fringe Benefit Rules;
  • Assist with filing of the monthly FS5 and annual FS7 and able to independently reconcile balances;
  • Support with the inputting of the monthly payroll records for the Group onto the accounting software;
  • Help with the preparation of relevant reports for management on monthly, quarterly, and year-end basis;
  • Handle all general and employee-related administration work;
  • Submit NSO questionnaires;
  • Take on any other projects as agreed with the Management;
  • Receive and action internal and external incoming calls;
  • Reply to emails in a timely manner, both internal and external;
  • Maintain a complete log of the assigned tasks to ensure contingency and consistency;
  • Assist with any necessary preparation for in house training programs;
  • Demonstrate understanding and awareness of all policies and procedures relating to health, hygiene, and fire-safety.


  • Hold a minimum of an O-Level standard of education.
  • Experience in a similar role would be considered an asset.
  • Basic knowledge and usage of Microsoft Office, especially Microsoft Excel;
  • Knowledge of payroll policies and procedures will be considered an asset;
  • Fluent in both Maltese and English languages.

Personal Skills

  • Be a team player and appreciate collaboration;
  • Be able to manage competing priorities and deliver outputs within strict deadlines;
  • Excellent organizational, verbal, and written communications skills.