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Procurement Administrator

  • Full Time
  • Malta
  • €16000 - €18000
  • Administrative, Construction
  • Apply By: May 20, 2023

JOB ID: 41277

Required Skills
Accuracy Attention to Detail Document Management ECDL (European Computer Driving Licence) Efficiency Filing Negotiation Reporting
Job Description

Job Description

Company Introduction

Our client is a leading service provider in civil engineering.

Job Responsibilities and Duties

  • Liaise with suppliers and internal departments to follow up on invoices and delivery notes while ensuring all digital records are well maintained;
  • Organise purchase orders, invoices, receipts, and delivery notes while ensuring that all required information is listed;
  • Coordinate with the finance department for the approval and authorisation of invoices and delivery notes for payment;
  • Issue weekly reports for use by internal departments;
  • Credit management by contacting suppliers about outstanding payments;
  • Administration of the procurement process;
  • General administration as may be required from time to time;
  • Submit requests for quotations from local vendors and handle price comparisons;
  • Tally purchase orders and supplier invoices to ensure that quantities, prices, and specifications match.


  • Have an A-Level standard education;
  • Relevant work experience in a related industry will be considered an asset;
  • A mechanical background will be considered an asset.

Personal Skills

  • Numerical skills;
  • A good working knowledge of MS Excel and the ability to learn how to use specialist software;
  • ECDL Certification;
  • Excellent relationship-building and interpersonal skills;
  • Teamworking;
  • The ability to negotiate;
  • Attention to detail and a methodical approach to work.