Jobs in Malta

Who you are tomorrow begins
with what you do today.


  • Full Time
  • Malta
  • DOE
  • Administrative
  • Apply By: October 7, 2023

JOB ID: 42831

Required Skills
Administration Archiving Attention to Detail Documentation Filing Monitoring Office Assistant Problem Solving Receptionist Teamwork
Job Description

Job Description

Company Introduction

Our client is a leading organisation in corporate services, trustees and fiduciaries.

Job Responsibilities and Duties

  • Assist visitors by greeting them in person or on the telephone, and directing them appropriately, also arranging for refreshments when necessary;
  • Notify company personnel of visitor arrival;
  • Answer, filter, and refer inquiries as applicable;
  • Maintain security and telecommunications systems by following procedures and manufacturer's instructions;
  • Monitor service logbooks;
  • Maintain safe and clean reception area and boardrooms by complying with procedures, rules and regulations;
  • Maintain continuity among departments by documenting and communicating actions, irregularities, and continually assessing needs;
  • Sort and distribute incoming mail;
  • Process outgoing mail and couriers;
  • Make travel arrangements as required;
  • Keep the office well stocked (e.g. toiletries, office and kitchen supplies);
  • Prepare and submit Registry of Companies and other statutory forms including Annual Returns and similar forms;
  • Assist with filing and archiving;
  • Act as back-up for the office administrator;
  • Undertake other duties from time to time as the Company may reasonably require;
  • Keep informed of developments in local legislation and regulations vis-a-vis compliance, including but not limited to the Prevention of Money Laundering Act (incl. subsidiary legislation) and the implementing Procedure;
  • Comply with all local regulatory and AML/CFT requirements;
  • Keep informed of and comply with all policies and procedures;
  • Comply with all policies relevant to the role and provide the mandatory Group Annual Assurance;
  • Report suspicious transactions to the Money Laundering Reporting Officer;
  • Perform mandatory Group training that may be required from time to time;
  • Promote a culture of professionalism, teamwork and equality.


  • Experience working in a dynamic organization;
  • Previous experience working in administrative tasks or reception will be considered an asset.

Personal Skills

  • Collaborative team player;
  • Attention to detail;
  • Positive attitude towards solving problems;
  • Culturally sensitive and experienced in dealing with multiple nationalities, business cultures;
  • Ability to deal with change and to take initiative.