Recruitment Administrator

Job Description

Job Description

Company Introduction

Broadwing Ltd. is an award-winning Recruitment Agency based in Malta.

Job Responsibilities and Duties

• Be responsible for managing all inquiries and liaising with Managers and Recruiters;
• Answering calls in a friendly and professional manner;
• Greet and direct candidates and clients when visiting the office;
• Understand the client’s requirements, job specification, and request missing information to support recruiters;
• Follow up regularly with respective clients to make sure the latest vacancies are up to date;
• Ongoing communication with recruiters to coordinate tasks and ensure candidates, companies and other activities are dealt with in a timely manner;
• Registering of prospective clients and leads;
• Ensuring clients sign the T&C’s, uploading them into the system along with any pertinent information;
• Keeping the open vacancies updated on a regular basis;
• Keeping the CRM, ATS (Application Tracking System) and website up to date at all times;
• Replying to all candidates that register through our website or by email;
• Reply to messages on the company Facebook pages;
• Making sure all jobs promoted on social media platforms;
• Posting on various job boards while maintaining a list of the active marketing channels being used;
• Register candidates that apply via job boards or social media;
• Assign candidates to recruiters;
• Attending meetings with Managers or Recruiters when needed;
• Record placements and relevant data;
• Produce and analyse weekly/monthly performance reports;
• Be creative by suggesting ideas on how to improve the workflow and documentation;
• Making new contacts via social media (including Job boards, Facebook and LinkedIn);
• Attend company activities to represent the company and generate new leads;
• Keeping the company Manual of all processes up to date;
• Other duties may be assigned according to the exigencies of the company.

Experience

• At least 1 year of experience in an Administration environment;
• Candidates with a University degree or experience in a similar role will be given preference.

Personal Skills

• Must have excellent communication skills (both written and spoken) in English;
• Fluency in other languages is considered an asset;
• Possess IT literacy skills;
• Take initiative and able to work independently and as part of a team;
• Have excellent organisational and time management skills;
• Be capable of multitasking and handling stress;
• Be confident, outgoing and have a positive personality.

What We Offer

• A young, dynamic and multicultural company;
• Exposure to working with clients involved in a wide array of industries;
• Ultra-modern, luxury penthouse office with panoramic views;
• Team-building activities and social events.