Who you are tomorrow begins
with what you do today.

Property and Facilities Coordinator

  • Full Time
  • Malta
  • DOE
  • Human Resources, Operations
  • Apply By: September 23, 2022

JOB ID: 37006

Required Skills
Attention to Detail ELV Health and Safety Invoicing Monitoring Organisational and Time Management Quotations
Job Description

Job Description

Company Introduction

Our client is leading communications services company.

Job Responsibilities and Duties

  • Responsible for scheduling, monitoring and keeping record of routine maintenance required in offices and retail outlets;
  • Visit all premises on regular basis and propose the necessary actions according to the property check outcome;
  • Speak with other employees reporting faults or any other issue and take the necessary actions;
  • Liaise with employees and the leasing company with regards to the day-to-day operation of the leased vehicles;
  • Organise with HR, employees and fuel stations with regards to fuel key fobs;
  • Communicate with sub-contractors for quotations related to maintenance works, schedule the tasks and make sure that these are performed up to the desired standards;
  • Keep track of all quotations and purchase orders issued by the Property team;
  • Check, scrutinize and approve invoices received from suppliers and sub-contractors before these are processed for payment;
  • Assist the property and facilities manager according to the needs especially when heading large projects;
  • Perform the necessary changes on the access control system, intruder alarms and CCTV systems;
  • Responsible for the weekly mail-run process;
  • Upkeep of health and safety policies;
  • Any other necessary duties as required in function by the team or company.


  • Technical hands-on background and understanding of ELV systems and Electrical Installations;
  • Knowledge of physical security, Health and Safety will be considered an asset.

Personal Skills

  • Well organised, able to handle administrative tasks and communicate with third parties;
  • Has driver’s licence;
  • Assertive and having an eye for detail;
  • Availability to work on call;
  • Ability to work under pressure and without supervision;
  • Excellent organisational and time management skills.