Required Skills
Corporate Services Organisational and Time Management Written and Oral English CommunicationJob Description
Job Description
Company Introduction
Our client is a provider of corporates services.
Job Responsibilities and Duties
- Organise a multi-jurisdictional portfolio of companies and trusts;
- Liaising with clients where needed via telephone and email;
- Ensure client compliance with various company laws and regulations;
- Maintain trust and corporate records;
- Draft trust documentation and deeds for review by legal support;
- Attend trustee meetings as required, taking minutes where needed;
- Draft agenda/minutes/resolutions/proxies in relation to Annual General Meetings and other meetings;
- Draft minutes/resolutions in relation to Shareholders, Trustee and Directors meetings i.e. opening of bank accounts resigning/appointing directors and officers, financial matters;
- Prepare other legal documents i.e. Certificate of Incumbency, Certified Resolutions, Secretary’s Certificates, Agreements;
- Prepare Annual Returns and other statutory filings;
- Facilitate banking duties for clients, such as creating on-line payments for signatory execution;
- Draft letters/emails/faxes to clients and other financial institutions;
- Manage due diligence and compliance records for clients’ entities;
- Manage and organize filing systems both physical and electronic;
- Income and fee collection, chasing of invoices where needed;
- Record billable time;
- Cover for colleagues when needed;
- Any other duties that may be required from time to time.
Experience
- At least 2-3 years of relevant experience i.e. trust officer and/or corporate administrator – able to demonstrate experience in handling complex work within a trust legislation framework;
- Excellent communication skills, both written and oral in English;
- Good computer skills including advanced knowledge of Microsoft Word, Excel and Outlook.
Personal Skills
- Self motivated with the ability to work autonomously and self-organize the work-flow;
- Strong organizational skills and the ability to manage deadlines;
- Acute time management skills with the ability to multi-task;
- Ability to follow procedures;
- Excellent attention to detail;
- A determination to conclude tasks fully.